Posting a new Group Exercise Session to GTme
Posting a new session to GTme is how you begin as a Group Exercise Instructor on the GTme System
First of all, login to GTme with your instructor account...
Once you have logged in, you will see the following:
Click OK to proceed to the My Groups screen...
This is the 'My Groups' page of GTme where you can see your groups and how they have been scheduled for the coming week.
There are three different coloured selection types at the top - SCHEDULE, CURRENT & ARCHIVE. These three screens you can select to display the three different views of your Groups. Lets' just take a minute to familiarise ourselves with each group and what we can expect to see on each screen.
Firstly, on the SCHEDULE section, we can see there are currently no groups showing for the current week. Currently we have no groups scheduled and so this screen is blank, as above. In order to be able to schedule a session this week, we first have to define a group type, which is what we can see if we click on the CURRENT coloured button, next to SCHEDULE. Let's try that now:
This is where the currently defined group types are available, but as yet, we are yet to define any. Any group types that we had defined previously would be available here. If we had any Groups that we had decided were defunct or no longer required, we could archive them, whereupon they would appear under the final coloured box ARCHIVE but there will not yet be any classes defined there either.
Let us go ahead and define our first group, and we do this by clicking the + sign at the very top right of the screen, and we will the this screen pop-up:
This is where we enter the details of our new group details. The details are particular to a type of class rather than an individual session, so we schedule these classes into sessions once we have defined the class. The class is a template for an activity that you can schedule as frequently as you wish.
Lets's get some details into our first class so that we can get scheduling our sessions...
The class type is simply a division between Cardio, Strengths or combined Cardio and Strengths. Select one of these...
Now choose your group size. If you are looking to do a cardio group exercise sessions, you can select a large class for filling a hall, but with strengths selected, you will find the number of trainees to select smaller in most cases.
Depending on the situation you have with a school you are working for, or if you are a private business in your own right, the price may be filled in for you, but in most cases you will have to select a value.
Now you can fill in the group name, which is best chosen as something that describes the activity in a clear and obvious way to the client, as well as where it is taking place. You will then need to enter the equipment situation according to what clients will need to bring etc.
Experience has shown that this is best kept as obvious as possible as well. Regular clients choosing to re-book using the app will obviously already know what to do, but this section is included to keep people from holding up classes by arriving without the correct gear.
You should also enter the description as simply and obviously as your can, and bear in mind that they description may well be what makes clients choose you sessions above another, so make sure it is exciting and succinct.
Now we move onto the second group creation screen:
From this screen you select where the group will be taking place. If you have the same type of class that you run in more than one location, it can often be easiest if you set-up a group for each so that you can schedule them easily, and the group name describes where they will be being held to avoid confusion. Once you have selected the location, you can press save.
You will receive the message below asking if you want to schedule a session for the group straight away, and in this case we shall do that so that a session is scheduled.
Click YES on the above. This takes us to the scheduling screen where we select a slot we wish to schedule the group for. We start by selecting the week (which always begins at the current week) using the arrows to either side of the week dates. Groups can obviously only be set in the future, and once we have chosen the week we wish to schedule a session in, we select the day by pressing the appropriate + sign.
Now we see a dialogue box asking what time to set the session for:
You choose the time by scrolling the numbers of the 24hr clock to your chosen time and pressing the tick at the top left of the highlighted area. You will then be asked if you wish to repeat the session:
Choose the number of times to repeat the session if it is a regular slot of yours, or simply select one if not. Now press the tick at the top right of the highlighted area once more. Your class will appear in the scheduling screen as below:
Now you can click the 'SAVE' button at the bottom and your class will turn from Red to Grey, indicating that it has been scheduled, but that it is awaiting members.
As your class fills you will receive notifications of each registration until your class is full whereupon you can either enter another class at a later time or simply leave them to select the next session you have already scheduled.
If you have other means of users registering for classes we recommend allotting a certain number to GTme and a certain number to the other method, this way you can always add or remove places on the GTme sessions as more or less people sign up from other sources.
Now you are ready to being training with GTme - have a great time with us, and please ask if you have any questions about our services at all. Our instructors are paid their income from the app weekly but we can make other arrangements if required.